PRIVACY POLICY

Pao Notary Services LLC

Effective Date: 1/1/2010

Pao Notary Services LLC (“we,” “our,” or “us”) is committed to protecting your privacy and safeguarding your personal information. This Privacy Policy explains how we collect, use, store, and protect your information when you use our website, services, or communicate with us.

By using our website or services, you agree to the practices described in this policy.

1. Information We Collect

We may collect the following types of personal information:

A. Personal Identifying Information

• Full name

• Email address

• Phone number

• Physical address

• Date of birth

• Government-issued ID details (for notarization, background checks, RON, and apostille processing)

B. Document Information

• Copies of legal documents

• Immigration forms

• Apostille documents

• Deeds, POA, and estate documents

• Background check data submitted through our screening partner

C. Technical & Website Data

• IP address

• Browser type

• Device type

• Pages visited

• Time spent on pages

• Cookies and tracking technologies

2. How We Use Your Information

We use your information strictly for business and legal purposes, including:

• Performing notarizations, apostille processing, and RON services

• Assisting with immigration form preparation

• Processing background checks through our accredited partner

• Coordinating courier and shipping services

• Scheduling appointments

• Communicating with you regarding your request

• Processing payments

• Website analytics and service improvements

• Meeting state and federal compliance requirements

We do not sell, rent, or trade your personal information.

3. Background Check & Third-Party Partner Disclosure

Background check services are conducted through our trusted partner, National Crime Search (NCS) or other accredited providers. When you request background screening services, your information is transmitted securely to our provider solely for the purpose of completing your screening.

Third parties may include:

• National Crime Search (NCS)

• Remote Online Notarization platforms

• Courier carriers (UPS, DHL, FedEx, USPS)

• State & Federal Government Agencies

• Payment processors (Stripe, Zelle, Square, etc.)

Each third party is required to maintain its own privacy and security standards.

4. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information, including:

• Secure email transmission

• Encrypted file storage

• Limited internal access

• Secure payment gateways

Despite our safeguards, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security once information is transmitted electronically or via courier.

5. Data Retention

We retain your personal information only as long as necessary to:

• Complete your requested services

• Comply with legal record-keeping obligations

• Resolve disputes

• Enforce agreements

After the retention period, documents are securely deleted or destroyed.

6. Your Privacy Rights

You have the right to:

• Request access to your personal data

• Request correction of inaccurate information

• Request deletion of your information when legally permitted

• Withdraw consent for future communication

To exercise any of these rights, please contact us directly.

7. Cookies & Website Tracking

Our website may use cookies and similar tracking technologies to:

• Improve website performance

• Analyze traffic patterns

• Enhance user experience

You may adjust your browser settings to decline cookies if you prefer.

8. Children’s Privacy

Our services and website are not intended for children under the age of 18. We do not knowingly collect personal information from minors without parental or legal guardian consent when required for notarization purposes.

9. Legal Disclaimer

Pao Notary Services LLC is not a law firm and does not provide legal advice. Information obtained during services is used strictly for administrative and legal process purposes only.

10. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy at any time. All changes will be posted on this page with the updated effective date.

11. Contact Information

If you have questions about this Privacy Policy or your personal information, contact us at:

Pao Notary Services LLC

 Miami-Dade & Broward County, FL

 Call/Text: 305.239.4456

 Email: info@paonotaryservices.com

 Website: www.paonotaryservices.com